FREELANCE
EXECUTIVE SECRETARY/ PERSONAL ASSISTANT SERVICES
Freelance Executive Secretarial Service is the solution to relieving you from spending hours behind a desk instead of concentrating on other aspects of business elements like strategic planning and business development activities.
Sometimes, due to the size of your business, a new startup or when there is not enough job scope to justify the employment a full time Secretary at full cost, you do not see the immediate need to hire a full time Secretary or Personal Assistant.
This is when my professional Executive Secretarial services will help you to sort out your worries on not having a Personal Assistant.
I have over 8 years of working experience covering areas in administrative and secretarial roles and responsibilities with 2 years’ experience in Human Resources (General).
I have worked in manufacturing (metal and woods), wholesale and retail (food and consumables), engineering consultancy, and also in the electrical and electronic sector whereby the company I worked with is the service provider for product safety testing, inspection and certification according to various approved safety standards and different country’s regulations.
I have served Sales & Marketing Managers, Design Manager (Engineering), Managing Director, Human Resources Manager, General Manager, Regional Manager, Regional Vice President and Regional Director in my scope of duties.
I have helped some friends and business contacts with PowerPoint presentations, resume writing and internet research sourcing for information related to current market trends.
From there, I have decided to explore further into this freelance opportunity with the hope to provide a flexible, high standard freelance secretarial services.
The following are the scope of services and the list of tasks I have handled in the past.
SCOPE OF SERVICES PROVIDED
a Drafting and typing of documents (tender, business write-up, white paper and
business proposals).
a Personalizing letters and other documents with mail merge.
a Converting files to PDF or JPEG format.
a Advanced PowerPoint slide presentation (with graphics, chart, hyperlinks)
a Advanced Ms. Word and Ms. Excel document processings.
a Documents copying services
a Document binding services
a Document laminating services
a Save/ burn document into CD/DVD for safe record
a Document layout and formatting to make it more appealing and presentable.
a Able to translate from English to Malay and vice versa.
a Hotel reservation with Corporate Rates. (i.e. Swiss’otel The Stamford, Raffles Hotel, Hilton Singapore, Pan Pacific Hotel, Grand Plaza Park Loyal, Orchid Garden Hotel etc.)
a Travel Insurance arrangement
a Flight bookings and connections (Complete travel)
a Meeting arrangements (venue, facilities and cost effectiveness)
a Suggestion for places of interests for overseas visitors/ business partners
a Suggestion for lunch and/or dinner meeting venue (depending on you and your guests’ expectation, cost/ budget, formality of meeting)
a Arrangements for catering/ mini buffet, high-tea services to suit your business needs.
a Arrangements for business card printing.
a Arrangements for guests’ transport pick-up from airport to hotel/ office (1 way or 2 ways).
OTHER THINGS TO TAKE NOTE
1. Please be reminded that certain hotels will require guests’ credit card details to secure for the room.
2. During peak season where there are conventions, meeting, exhibitions and trade fairs taking place in and around Singapore. Corporate rates will NOT apply.
3. Certain services like mass copying laminating and binding will use the service of a third-party and hence all charges and fees are to be agreed before proceeding.
WHY YOU SHOULD CONSIDER IT?
FLEXIBILITY - You only engage me when you need my service. You don't have to pay fringe benefits: no sick leave, no vacation pay, and no insurance.
SERVICE FEE & OTHER COSTS
1. Services fee will vary depending on work volume, complication or difficulty level, timeline (urgency), resources availability, information at hand and also my full time work factors.
2. Transportation to and fro to collect the working materials, printing and stationery cost will be born by you, the ‘Owner’.
3. Once the total service fee is agreed upon; you are to settle 50% in advance. The remaining 50% to be settled in full when I submit the final work (with all supporting materials you provided).
4. Please email me for further details and discussion at: etlsemkosghr@gmail.com
5. I will start working on your given tasks/ project/ assignment as soon as both parties have mutually agreed on the Terms and Conditions as well as payment.
6. I will ONLY accept assignment that I am confident I can complete.
Please be aware that you, ‘Owner’ will have to disclose certain of your business’ confidential and proprietary information (the "Confidential Information") to me if it is necessary. Confidential Information shall include all data, materials, products, technology, computer programs, specifications, manuals, business plans, software, marketing plans, financial information, and other information disclosed or submitted, orally, in writing, or by any other media, to me by you as the ‘Owner’.
I agree that the Confidential Information is to be considered confidential and proprietary to Owner and I shall hold the same in confidence, shall not use the Confidential Information other than for the purposes of its business with Owner, and shall disclose it only to its officers, directors, or employees with a specific need to know. I will not disclose, publish or otherwise reveal any of the Confidential Information received from Owner to any other party whatsoever except with the specific prior written authorization of Owner.
Confidential Information furnished in tangible form shall not be duplicated by me except for purposes of this Service. Upon the request of Owner, I shall return all Confidential Information received in written or tangible form, including copies, or reproductions or other media containing such Confidential Information, within ten (10) days of such request.
I hold my service value with high integrity and respect. I will complete my tasks in the most effective and professional manners.
As we are all human, and nobody is perfect; I seek your kind understanding and co-operation at times when I need further information, support and feedback from you in order to complete my task. Rest assured that I will put in my best efforts to provide you with quality service that meets your distinctive business needs.
As your Freelance Executive Secretary or Personal Assistant, I can promise you that, I will be committed to the completion of the tasks given to me.
I will never, never tell you I can do something I can't, nor will I tell you that I am going to do something, and then not do it.
If we work together in that spirit of mutual trust, there is nothing within reason that we cannot accomplish.
There will be certain important points that I may have missed out while preparing this document. I will amend the contents of this document as and when required based on your feedbacks and suggestions.
Looking forward to be of great help to your business needs!!
THANK YOU!
Yours sincerely,
Carol Elizabeth-ANN
